Steering Committee Meeting Minutes
For Questions contact Pam Deegan, Choir President or Pam Baldwin, Choir Secretary
For Questions contact Pam Deegan, Choir President or Pam Baldwin, Choir Secretary
Thursday, March 8, 2018
President: Pam Deegan
Secretary: Pam Baldwin
Attending: Pam Deegan, Pam Baldwin, Susan Yeun, Vicki Moore, Madeline Snowdon, Patti Fedler, Martha Alden, Eunice Williams, Ellie Vivino
I. Minutes for Feb. 15 meeting approved
II. Reports
1. President’s Report
The Vice President position will be filled by Ellie Vivino
2. Treasurer’s Report
Pacificaires balance 2/14/2018 $10,739.35
Income 7,678.00
Expenses 7,970.95
Balance 3/7/2018 $10,446.40
Cedar Center balance 2/14/2018 $3,485.43
Balance 3/7/2018 $3,485.43
Total assets 3/7/2018 $13,931.83
At the last meeting we discussed the possibility of merging the two
accounts into one to facilitate the accounting. Eunice determined that it is
better to keep the two chorus accounts separate.
3. Committee Reports
a. Music: Patti Fedler is still collecting old music and continuing to hand
out new music as it is selected. She will be using chorus funds to replace
ink and cartridges in the copiers so she can make photo copies of music.
The CDs are progressing and should be done soon.
A work day will be held on Monday, March 26 at ECC to reorganize music
originals. The work will start at 10 am.
b. Travel: All fees have been paid to Manhattan Concerts. Eunice will ask
if anyone who decides they want to go now can sign up in place of a
couple of chorus members who put down a deposit but can’t go.
c. Venues: Maddy reminded us we need to book dates for our Dec. 2018
and Jan. 2019 concerts since those dates are booked early. Ellie will
check on dates at CLC and First Baptist.
d. Rehearsals Logistics
Octets will start in April.
Section leaders will be reminded to communicate with their section members about changes, director notes, difficult sections, etc for the pieces we are practicing.
e. Performance Production
Denny is working on the performance checklist
f. Publicity
We still need someone to fill this position
g. Sunshine
Virginia Berger will get cards and note out to any chorus members who need them.
h. Technology
Denny could use help on this committee, especially someone who can update our Facebook page.
III. Activities/ Performances
1. April 27, College Ave. Sr. Center
2. May 12, CLC
3. May 31, PB First Baptist (9am rehearsal)
4. June 2, PB First Baptist
5. June 21, MCP participants depart for NYC
6. June 4 and June 7 - potluck, talent show and concert critique
Eunice will have sign up sheets out at our rehearsals for chorus members to indicate their intention to sing at the upcoming concerts Apr. 27, May 12, and June 2.
IV. New Business
1.Vicki Moore showed a sample of new scarves for the women of the chorus. Web looked at a variety of colors and had a question about the exact shade of the green scarf. Vicki will get a sample, then we will then order 100 assorted colors: red, turquoise, purple, royal blue, magenta, and, maybe, green. Thanks to Vicki for checking this all out for us.
2.A repetoire meeting has been set for June 28 to review music selections for the 2019/2020 season.
Our next meeting is: April 12, 2018
Secretary: Pam Baldwin
Attending: Pam Deegan, Pam Baldwin, Susan Yeun, Vicki Moore, Madeline Snowdon, Patti Fedler, Martha Alden, Eunice Williams, Ellie Vivino
I. Minutes for Feb. 15 meeting approved
II. Reports
1. President’s Report
The Vice President position will be filled by Ellie Vivino
2. Treasurer’s Report
Pacificaires balance 2/14/2018 $10,739.35
Income 7,678.00
Expenses 7,970.95
Balance 3/7/2018 $10,446.40
Cedar Center balance 2/14/2018 $3,485.43
Balance 3/7/2018 $3,485.43
Total assets 3/7/2018 $13,931.83
At the last meeting we discussed the possibility of merging the two
accounts into one to facilitate the accounting. Eunice determined that it is
better to keep the two chorus accounts separate.
3. Committee Reports
a. Music: Patti Fedler is still collecting old music and continuing to hand
out new music as it is selected. She will be using chorus funds to replace
ink and cartridges in the copiers so she can make photo copies of music.
The CDs are progressing and should be done soon.
A work day will be held on Monday, March 26 at ECC to reorganize music
originals. The work will start at 10 am.
b. Travel: All fees have been paid to Manhattan Concerts. Eunice will ask
if anyone who decides they want to go now can sign up in place of a
couple of chorus members who put down a deposit but can’t go.
c. Venues: Maddy reminded us we need to book dates for our Dec. 2018
and Jan. 2019 concerts since those dates are booked early. Ellie will
check on dates at CLC and First Baptist.
d. Rehearsals Logistics
Octets will start in April.
Section leaders will be reminded to communicate with their section members about changes, director notes, difficult sections, etc for the pieces we are practicing.
e. Performance Production
Denny is working on the performance checklist
f. Publicity
We still need someone to fill this position
g. Sunshine
Virginia Berger will get cards and note out to any chorus members who need them.
h. Technology
Denny could use help on this committee, especially someone who can update our Facebook page.
III. Activities/ Performances
1. April 27, College Ave. Sr. Center
2. May 12, CLC
3. May 31, PB First Baptist (9am rehearsal)
4. June 2, PB First Baptist
5. June 21, MCP participants depart for NYC
6. June 4 and June 7 - potluck, talent show and concert critique
Eunice will have sign up sheets out at our rehearsals for chorus members to indicate their intention to sing at the upcoming concerts Apr. 27, May 12, and June 2.
IV. New Business
1.Vicki Moore showed a sample of new scarves for the women of the chorus. Web looked at a variety of colors and had a question about the exact shade of the green scarf. Vicki will get a sample, then we will then order 100 assorted colors: red, turquoise, purple, royal blue, magenta, and, maybe, green. Thanks to Vicki for checking this all out for us.
2.A repetoire meeting has been set for June 28 to review music selections for the 2019/2020 season.
Our next meeting is: April 12, 2018
Thursday, Feb 15, 2018
President: Pam Deegan
Secretary: Pam Baldwin
Attending: Virginia Berger, Bobbii Chifos, Susan Yeun, Beth Sundheim, Cornelia
Lundell, Patti Fedler, Holly McCormick, Denny Howe, Eunice Williams
I.The meeting was called to order and the minutes from the January 11 meeting were
approved.
II.President’s Report:
1.The steering committee still needs a vice-president and a 2nd soprano section
leader. Holly McCormick volunteered to help.
2. Second sopranos felt they could use some separate practice; Eunice
suggested working with Stewart 1 time per month, 11:30-12:00.
3. Monday Monitors (section leaders) will communicate with their respective
sections clarifying changes, pointing out difficult passages, and repeating any
instructions from the directors that apply.
4. Lorea Herald will accompany the Faure’ Requiem practices 11:45 - 12:30.
III. Treasurer’s Report:
1. Combined balance for Pacificaires and Cedar Center on 2/14/18 was
$14224.78.
Expenses: Paid to MCP $20397.00 Postage $13.35
Concert flyers 53.93 Flowers 43.06
Income: Carnegie payment $20187.00 Donation $50.00
Concert donation 657.81
2. It was decided that Eunice would investigate the legality of combining the
Pacificaires and Cedar Center Choruses to make the bookeeping simpler.
IV. Music Committee:
1. The goal of the committee is to use ONLY photo copies of the music for the
protection of our music inventory and to insure that each choir member is using the
same version of each song.
2. New music will be distributed starting Feb. 22.
V. New York trip: Jean will send out email to those who have payments due. Final deadline is Feb. 22.
VI. Venues:
1.The choir doesn’t need any new venues at this time.
2. Eunice will follow up with the Clairemont Performing Arts Center about the
problems we had with parking at our concert. She will also discuss some of the other
issues such as monitors on stage, lighting for the instrumentalists and a backstage
assistant.
VII. Rehearsal Logistics:
1.The First Baptist Church will be available for us to rehearse before the day of
our performance. That should allow us to avoid some of the problems that occurred in
February.
2. Eunice would like to have a year long program starting next fall. All the music
would be decided on, copied, distributed and recorded (fingers crossed!) by
September.There would still be separate programs for winter and spring performances,
but it would give extra practice time for more difficult pieces, and avoid the confusion of
a new batch of music halfway through the year.
VIII. Technology:
1. Denny (techno wizard) has made changes to the Web page:
a. changed Choir Email page to Steering Committee meeting minutes and
posted the Jan. minutes
b. posted 20+ pictures under Member area from the 1/21 party
c. deleted the 2/10 concert and added the Carol quote and the 4/27, 5/12,
6/02 concerts and NYC trip to the Performances/Upcoming Events page.
d. updated the Leadership page
e. on the Member Area: changed the current song list to Spring 2018,
added YouTube videos of “Anyway”, “Connected”, and “Lean on Me”. He will add new
songs as Eunice decides on them and will move old one to the Archives.
IX. Performances:
1. Denny is going to refine the performance checklist to try to take some of these
tasks off of Eunice’s shoulders.
2. On stage monitors will be added to the checklist, but it was decided that we
should not buy our own.
X. Publicity: Eunice is checking with Kelci to see if she is still able to work on this; if not,
we need a new chairperson for this committee or at least, someone to keep the
Facebook site updated.
XI. Sunshine: Virginia has cards to send, but needs to be notified if any choir members
are in need of cheering.
The next meeting will be March 8.
Secretary: Pam Baldwin
Attending: Virginia Berger, Bobbii Chifos, Susan Yeun, Beth Sundheim, Cornelia
Lundell, Patti Fedler, Holly McCormick, Denny Howe, Eunice Williams
I.The meeting was called to order and the minutes from the January 11 meeting were
approved.
II.President’s Report:
1.The steering committee still needs a vice-president and a 2nd soprano section
leader. Holly McCormick volunteered to help.
2. Second sopranos felt they could use some separate practice; Eunice
suggested working with Stewart 1 time per month, 11:30-12:00.
3. Monday Monitors (section leaders) will communicate with their respective
sections clarifying changes, pointing out difficult passages, and repeating any
instructions from the directors that apply.
4. Lorea Herald will accompany the Faure’ Requiem practices 11:45 - 12:30.
III. Treasurer’s Report:
1. Combined balance for Pacificaires and Cedar Center on 2/14/18 was
$14224.78.
Expenses: Paid to MCP $20397.00 Postage $13.35
Concert flyers 53.93 Flowers 43.06
Income: Carnegie payment $20187.00 Donation $50.00
Concert donation 657.81
2. It was decided that Eunice would investigate the legality of combining the
Pacificaires and Cedar Center Choruses to make the bookeeping simpler.
IV. Music Committee:
1. The goal of the committee is to use ONLY photo copies of the music for the
protection of our music inventory and to insure that each choir member is using the
same version of each song.
2. New music will be distributed starting Feb. 22.
V. New York trip: Jean will send out email to those who have payments due. Final deadline is Feb. 22.
VI. Venues:
1.The choir doesn’t need any new venues at this time.
2. Eunice will follow up with the Clairemont Performing Arts Center about the
problems we had with parking at our concert. She will also discuss some of the other
issues such as monitors on stage, lighting for the instrumentalists and a backstage
assistant.
VII. Rehearsal Logistics:
1.The First Baptist Church will be available for us to rehearse before the day of
our performance. That should allow us to avoid some of the problems that occurred in
February.
2. Eunice would like to have a year long program starting next fall. All the music
would be decided on, copied, distributed and recorded (fingers crossed!) by
September.There would still be separate programs for winter and spring performances,
but it would give extra practice time for more difficult pieces, and avoid the confusion of
a new batch of music halfway through the year.
VIII. Technology:
1. Denny (techno wizard) has made changes to the Web page:
a. changed Choir Email page to Steering Committee meeting minutes and
posted the Jan. minutes
b. posted 20+ pictures under Member area from the 1/21 party
c. deleted the 2/10 concert and added the Carol quote and the 4/27, 5/12,
6/02 concerts and NYC trip to the Performances/Upcoming Events page.
d. updated the Leadership page
e. on the Member Area: changed the current song list to Spring 2018,
added YouTube videos of “Anyway”, “Connected”, and “Lean on Me”. He will add new
songs as Eunice decides on them and will move old one to the Archives.
IX. Performances:
1. Denny is going to refine the performance checklist to try to take some of these
tasks off of Eunice’s shoulders.
2. On stage monitors will be added to the checklist, but it was decided that we
should not buy our own.
X. Publicity: Eunice is checking with Kelci to see if she is still able to work on this; if not,
we need a new chairperson for this committee or at least, someone to keep the
Facebook site updated.
XI. Sunshine: Virginia has cards to send, but needs to be notified if any choir members
are in need of cheering.
The next meeting will be March 8.
Thursday, Jan 11, 2018
President: Pam Deegan
Secretary: Pam Baldwin
Attending: Eunice Williams, Bobbi Chifos, Susan Yuen, Madeline Snowdon,
Beth Sundheim, Sue McConchie, Holly McCormick, Anne Frankel, Jean
Creek, Cornelia Lundell.
I. Call to order
II. Approval of 11/09/16 minutes
III. Reports
1.President’s Report
a.Steering committee procedures: “parking lot” board for items
that are time consuming and need consideration at another meeting. Items
added to the board were length of term for officers and music organization.
b. Vacancies: Vice-president position still open. Maddy
Snowdon volunteered to take over the Venue committee. Thanks to
Melinda Wynar for her work the past 2 years.
2. Treasurer’s Report
The combined balance for Pacificaires and Cedar Center on
12/31/2016 was $13,787.31. Expenses were as follows:
1st deposit for Carnegie Hall $3700.00 FUMC chair cleaning $50.00
Certified mail 3.84 Concert flyers 53.93
Concert programs 206.98 Music score rental 75.00
Music score deposit 100.00 Instrumentalists 300.00
CELC custodian 50.00 Travel refunds 300.00
3. Committee Reports
a. Music/Registration
i. It was decided to make copies of the parts of the Faure’
Requiem that will be used by the members of the choir not going to New
York. Eunice will return the scores to FUMC and get back the deposit.
ii. Music copying, organization and distribution will be
handled by: Patti Fedler, Pam Baldwin, Jan McMillan, Anne Frankel, Maddy
Snowdon, Holly McCormick and Bobbi Chifos. A music organization
meeting will be held the end of January or the first week of February to
ready next semester’s music.
iii. There was a suggestion for the creation of several
“loaner” packets of music in brightly colored folders for members who have
misplaced or forgotten their own music. These will be handed out at the
beginning and returned at the end of each class.
iv. Eunice or Pam D. will make an announcement in class
regarding the treatment of music, i.e. no marks or highlighting of original
scores.
v. Jean Creek will start registering students 01/18/2018
for next semester. Helpers(preferably those NOT in ensembles) will help
direct people to the registration table and assign access codes. Jean will do
the actual registration at home.
b. Travel
i. The deadline for any changes to airline or accomodation
reservations is 01/31/2018.
ii. The committee voted to pay for some of Lorea’s airfare
to New York in return for her work as accompanist for rehearsals.
c. Venues
i. As noted in the President’s report, Maddy Snowdon is
the new chair of this committee.
ii. The venue committee will look at Patrick Henry High
School and Mt. Miguel Covenant as possible concert venues.
d. Rehearsals Logistics
i. The committee discussed the importance of each choir
participant registering and signing in at every class. This is important for
insurance coverage and funding. Section leaders will be asked to check at
the break that everyone in his/her section has signed in. Eunice will give a
reminder during class.
ii. As of 01/11/2018 the section leaders are as follows:
Sop. 1: Cornelia Lundell Sop. 2: Anne Frankel, Myra Bressel
Alto: Beth Sundheim, Virginia Berger Tenor: Pam Baldwin, John Torres
Bass: Steve Wong, Denny Howe
4. Activities/Performances
a. January 21, 2 - 5pm, choir potluck at Denny’s clubhouse,
6345 Gullstrand St.
b. February 10, 3 pm, concert at Creative Performing and
Media Arts Center in Clairemont
i. Rehearsal with the instrumentalists will be Thursday,
Feb. 08 during class at CELC.
ii.there will be a walk through and sound check at
CPMAC 02/10 at 11:30 lasting about an hour.
iii. Call time for the concert is 2 pm.
iv. Concert attire: black slacks, black shirts, white bow ties
for men; black slacks, black COLLARED shirts, white music scarves for
women.
c. Concert at College Ave. Senior Center 1/27/18
d.Tentative concert scheduled for 5/19/18 at St. Andrews in
Pacific Beach.
e. Tentative date of 6/01/18 or 6/02/18 for our spring concert.
We have reserved College Ave. Baptist, but are considering other venues.
5. New business
a. Denny Howe will be the chair of the newly formed Technology Committee
b. “Monday Monitors”: Section leaders will be asked to email
members of their respective sections to notify them of any changes,
additions or deletions to the music. This should be helpful in eliminating
many of the questions at each class.
c. Vicki Moore is taking over the duties involved with scarves
and bowties. She will research getting longer scarves for the women.
6. Next meeting: 2/15/18
Secretary: Pam Baldwin
Attending: Eunice Williams, Bobbi Chifos, Susan Yuen, Madeline Snowdon,
Beth Sundheim, Sue McConchie, Holly McCormick, Anne Frankel, Jean
Creek, Cornelia Lundell.
I. Call to order
II. Approval of 11/09/16 minutes
III. Reports
1.President’s Report
a.Steering committee procedures: “parking lot” board for items
that are time consuming and need consideration at another meeting. Items
added to the board were length of term for officers and music organization.
b. Vacancies: Vice-president position still open. Maddy
Snowdon volunteered to take over the Venue committee. Thanks to
Melinda Wynar for her work the past 2 years.
2. Treasurer’s Report
The combined balance for Pacificaires and Cedar Center on
12/31/2016 was $13,787.31. Expenses were as follows:
1st deposit for Carnegie Hall $3700.00 FUMC chair cleaning $50.00
Certified mail 3.84 Concert flyers 53.93
Concert programs 206.98 Music score rental 75.00
Music score deposit 100.00 Instrumentalists 300.00
CELC custodian 50.00 Travel refunds 300.00
3. Committee Reports
a. Music/Registration
i. It was decided to make copies of the parts of the Faure’
Requiem that will be used by the members of the choir not going to New
York. Eunice will return the scores to FUMC and get back the deposit.
ii. Music copying, organization and distribution will be
handled by: Patti Fedler, Pam Baldwin, Jan McMillan, Anne Frankel, Maddy
Snowdon, Holly McCormick and Bobbi Chifos. A music organization
meeting will be held the end of January or the first week of February to
ready next semester’s music.
iii. There was a suggestion for the creation of several
“loaner” packets of music in brightly colored folders for members who have
misplaced or forgotten their own music. These will be handed out at the
beginning and returned at the end of each class.
iv. Eunice or Pam D. will make an announcement in class
regarding the treatment of music, i.e. no marks or highlighting of original
scores.
v. Jean Creek will start registering students 01/18/2018
for next semester. Helpers(preferably those NOT in ensembles) will help
direct people to the registration table and assign access codes. Jean will do
the actual registration at home.
b. Travel
i. The deadline for any changes to airline or accomodation
reservations is 01/31/2018.
ii. The committee voted to pay for some of Lorea’s airfare
to New York in return for her work as accompanist for rehearsals.
c. Venues
i. As noted in the President’s report, Maddy Snowdon is
the new chair of this committee.
ii. The venue committee will look at Patrick Henry High
School and Mt. Miguel Covenant as possible concert venues.
d. Rehearsals Logistics
i. The committee discussed the importance of each choir
participant registering and signing in at every class. This is important for
insurance coverage and funding. Section leaders will be asked to check at
the break that everyone in his/her section has signed in. Eunice will give a
reminder during class.
ii. As of 01/11/2018 the section leaders are as follows:
Sop. 1: Cornelia Lundell Sop. 2: Anne Frankel, Myra Bressel
Alto: Beth Sundheim, Virginia Berger Tenor: Pam Baldwin, John Torres
Bass: Steve Wong, Denny Howe
4. Activities/Performances
a. January 21, 2 - 5pm, choir potluck at Denny’s clubhouse,
6345 Gullstrand St.
b. February 10, 3 pm, concert at Creative Performing and
Media Arts Center in Clairemont
i. Rehearsal with the instrumentalists will be Thursday,
Feb. 08 during class at CELC.
ii.there will be a walk through and sound check at
CPMAC 02/10 at 11:30 lasting about an hour.
iii. Call time for the concert is 2 pm.
iv. Concert attire: black slacks, black shirts, white bow ties
for men; black slacks, black COLLARED shirts, white music scarves for
women.
c. Concert at College Ave. Senior Center 1/27/18
d.Tentative concert scheduled for 5/19/18 at St. Andrews in
Pacific Beach.
e. Tentative date of 6/01/18 or 6/02/18 for our spring concert.
We have reserved College Ave. Baptist, but are considering other venues.
5. New business
a. Denny Howe will be the chair of the newly formed Technology Committee
b. “Monday Monitors”: Section leaders will be asked to email
members of their respective sections to notify them of any changes,
additions or deletions to the music. This should be helpful in eliminating
many of the questions at each class.
c. Vicki Moore is taking over the duties involved with scarves
and bowties. She will research getting longer scarves for the women.
6. Next meeting: 2/15/18
